At Sasha Alexis Photography, your story matters, and so does your privacy. This Privacy Policy explains how I collect, use, store, and protect your personal information when you visit my website, inquire about photography services, book a wedding or session, or communicate with me.
Sasha Alexis Photography is based in Vancouver, British Columbia, Canada. I aim to handle your personal information responsibly and in accordance with applicable privacy laws, including British Columbia's Personal Information Protection Act (PIPA).
1. Information I Collect
Depending on how you interact with my website and photography business, I may collect the following information:
Contact information: Your name, email address, phone number, mailing address, and other details you provide when getting in touch.
Wedding and session information: Your wedding date, venue, location, event timeline, photography preferences, questionnaire responses, and details you share about your relationship, plans, and the people important to you.
Booking and payment information: Details needed to prepare contracts, invoices, and bookings, along with payment status and records of payments received by e-transfer or bank transfer.
Communications: Emails, contact form submissions, questionnaires, social media messages, and other correspondence between us.
Photographs and videos: Images and recordings created during your wedding, elopement, or photography session. These may include you, your partner, family members, and guests.
Website usage information: When you visit my website, certain technical information may be collected, including your IP address, browser and device information, pages visited, referral sources, and interactions with the website. This information may be collected through cookies and Google Analytics.
I collect only the information reasonably necessary for the purposes described in this policy, subject to applicable law.
2. How I Use Your Information
I use personal information to operate my photography business and provide you with a thoughtful client experience. This may include:
Responding to inquiries and discussing your photography plans.
Preparing proposals, contracts, invoices, and timelines.
Managing bookings and providing photography services.
Communicating before, during, and after your wedding or session.
Delivering photographs through an online gallery.
Recording payments and maintaining business and accounting records.
Sending marketing emails where I have the appropriate consent or other lawful basis.
Understanding website traffic and improving my website and services.
Protecting my business, resolving disputes, and meeting legal obligations.
I will not use your personal information for a materially different purpose without providing any notice or obtaining consent required by law.
3. Website Platform and Google Analytics
My website is built using Showit. Information submitted through my website may be processed by Showit or other providers involved in operating the website and its forms.
I also use Google Analytics to understand how visitors interact with my website and to help improve its content and functionality.
Google Analytics may collect information such as pages visited, approximate location derived from technical information, device and browser details, referral sources, and interactions with the website. Depending on my configuration, cookies or similar technologies may be used to collect this information.
Website analytics information is used to understand overall website performance and visitor behaviour. I do not intend to use Google Analytics to identify you personally.
You can manage cookies through your browser settings. Where required, I will provide an appropriate way to manage consent for non-essential cookies or analytics technologies.
Google may process information in accordance with its own privacy terms. For more information, you can review Google's Privacy Policy at https://policies.google.com/privacy.
4. Email Communications and Marketing
I use email to communicate with prospective and booked clients about inquiries, proposals, contracts, payments, wedding details, photography services, and gallery delivery.
I may also send marketing emails, such as photography updates, seasonal sessions, availability announcements, promotions, and other news about Sasha Alexis Photography.
Marketing emails will be sent in accordance with applicable consent requirements and Canada's anti-spam legislation. Where required, I will obtain your consent before sending marketing messages.
You can unsubscribe from marketing emails at any time by using the unsubscribe link included in the email or by contacting me directly.
Unsubscribing from marketing emails will not prevent me from sending essential communications relating to an existing inquiry, booking, contract, payment, or photography service.
I do not sell your email address or mailing list to third parties.
5. Payments and Financial Information
Payments for photography services are accepted by bank transfer or e-transfer.
I may retain records of invoices, payment dates, amounts, and transaction confirmations for bookkeeping, accounting, contract administration, and legal purposes.
I do not intend to collect or store your online banking password, banking login credentials, or other sensitive banking access information. You should never send these details to me.
Your financial institution will process transfers according to its own privacy and security practices.
6. Client Galleries and Photograph Delivery
Photographs are delivered through an online gallery or another delivery method communicated to you.
To provide this service, I may share the information necessary to create and manage your gallery with the relevant gallery or file-delivery provider. Depending on the platform, this may include your name, email address, photographs, and gallery access information.
Your gallery provider may store or process information on servers located outside British Columbia or Canada. Its own privacy policy and terms may also apply.
I take reasonable steps to protect access to client photographs. However, you should understand that anyone with access to a gallery link or valid gallery credentials may be able to view or download images, depending on the gallery's settings.
Please contact me if you have questions about gallery access, photograph storage, or delivery.
7. Photograph Use, Portfolio, and Social Media
My photography is rooted in storytelling, and I may wish to share selected images in my portfolio, on my website, on social media, in blog posts, or in other promotional materials.
The delivery of your wedding or session photographs does not automatically mean that you have agreed to their public use for promotional purposes.
I will follow the permissions and agreements applicable to your booking and obtain separate consent where required. If you have privacy concerns or specific preferences regarding the public sharing of your photographs, please discuss them with me.
I will handle requests about photograph use in accordance with applicable law and any relevant contractual commitments.
8. Third-Party Service Providers
I may use third-party providers to support my business, including website hosting, website forms, analytics, email marketing, online galleries, client management, contract management, file delivery, and business administration.
These providers may process personal information on my behalf to provide their services. I take reasonable steps to use providers and arrangements appropriate to the information being handled.
Some providers may store or process personal information outside British Columbia or Canada. Privacy laws in those locations may differ from those in Canada.
I do not sell personal information. I may disclose information where necessary to provide a service you have requested, fulfil a contractual or legal obligation, protect my rights, or respond to a lawful request.
9. Data Security and Retention
I take reasonable administrative and technical measures to protect personal information against unauthorized access, disclosure, loss, or misuse.
These measures may include using password-protected accounts, limiting access to client information, and relying on service providers with appropriate security practices.
No electronic storage or transmission method is completely secure, and I cannot guarantee absolute security.
I retain personal information for as long as reasonably necessary to provide services, maintain business records, fulfil contractual obligations, resolve disputes, and comply with legal requirements.
Photographs, contracts, invoices, correspondence, and website analytics may have different retention periods. When information is no longer needed, I will take reasonable steps to securely delete it or otherwise dispose of it, subject to applicable legal and contractual obligations.
10. Your Privacy Rights
Subject to applicable law, you may request access to personal information I hold about you, ask for inaccurate information to be corrected, or ask questions about how your information is collected, used, stored, or disclosed.
You may also withdraw consent for certain uses of your information where consent is the basis for that use and withdrawal is permitted by law.
To make a privacy request, please contact me using the information in the Contact section below. I may need to verify your identity before responding.
Some information may need to be retained to fulfil legal, accounting, or contractual obligations.
11. Children's Privacy
My photography services may include weddings and family events attended by children. I handle photographs and related personal information responsibly and will obtain consent or authorization where required by applicable law.
My website is not intended to collect personal information directly from children without appropriate authorization.
12. External Links
My website may contain links to other websites or social media platforms. I am not responsible for the privacy practices or security of those external services. I encourage you to review their privacy policies before providing personal information.
13. Changes to This Policy
I may update this Privacy Policy to reflect changes in my business, website technology, service providers, or legal requirements.
The updated policy will be posted on this page with a revised “Last updated” date. Where required, I will provide notice or obtain consent for changes to how personal information is handled.
14. Contact
If you have questions about this Privacy Policy, wish to make a privacy request, or have concerns about how your information is handled, please contact:
Sasha Alexis Photography
Vancouver, British Columbia, Canada
Email:
[email protected]Website: sashaalexisphotography.com
I will make reasonable efforts to respond to privacy inquiries in a timely manner.